Backing up data is essential for anybody doing endlessly changing work. This speaks largely to programmers, designers, and writers. The wonder of modern technology is the opportunity to work anywhere in the world. However, there's nothing worse than the feeling of working tirelessly for hours only to have the computer restart and all your work be deleted. Hours upon hours of tedious work can be erased forever in just a few seconds. And the worst part is, neither you nor anyone else can do anything about it.
Thankfully, options are available to alleviate any fears of losing data. The most frequent way of backing up data is through the standard Windows Backup. Users can specify intervals of when they would like the computer backed up (every month, two months, etc) and also designate where the information should be backed up. This is done by going through the 'Start' command on the computer and entering 'Windows Backup'. From here, select the 'Set Up Backup' button to start the Wizard to back up your computer. However, the largest difficulty with this is that Windows Backup will back up your whole computer. While this is undoubtedly helpful as computer problems do occur, it is usually unnecessary if you are searching for constant backups while working for a few hours. Backing up the entire computer for the sake of one or a few files is a waste of both storage space and computer processing power.
A second substitute technique for backing up data is to manually save your work to either a USB drive, CD/ DVD, or the Cloud. Saving to a CD/ DVD is effective but time consuming. It can take a few minutes just to set up the CD to be burned, let alone actually copying the files. Saving files to a USB stick or to the Cloud will be a lot faster then a CD, but the issue with all of the former solutions is that they need the user to manually start the back up. If the user just forgets to back up their data at one point then all of their new work may be lost.
Through software offered at www.hothotsoftware.com, it is possible to specify one folder to be automatically backed up, rather than the entire content of a hard drive or by manual techniques. By searching 'How to Auto Backup Excel Spreadsheets', a classic, user friendly program can be found that permits for ease in backing up data. The first step is to select the folder or folders where the work is saved that you wish to back up. Secondly, a preferred back up folder must be selected. This back up folder may generally be located in the Cloud, on a USB stick, or external hard drive. These locations are separate from the computer that is being backed up, eliminating data loss if the computer fails. Lastly, the interval for back up can be designated in any interval from 1 second to over 2 hours. This will ensure a constant copy of your work when changes are being performed very quickly and in short intervals.
To learn how to quickly back up your data, please visit http://www.youtube.com/watch?v=u9bvV6BVRPc. Loss of work is completely preventable, just set a back-up period and alleviate your fears of rework forever.
