Mr Callahan #wattys2014

Chapter 3

I woke up on Sunday morning with the sun shining through my window remembering last night, I came home on cloud nine and told Vince all that happened, he came to the conclusion that Xavier liked me more than just an employee or friend, ridiculous if you ask me, that's just impossible, I mean he's extremely handsome, a billionaire, charming and very kind, then look at me I'm good ole plain Jane.

Climbing out of bed I head to my bathroom to shower before eating breakfast and starting my exciting day of reading my job description and requirements.

"Good morning baby girl, how you feeling?" Vince asks as I walk into the kitchen.

"Morning Vince, I'm good but hungry, I'm just going to veg out on the couch today and read through my job description, you?"

"I'm going to the gym in a bit, was going to ask if you wanted to come with but seen as you're having a lazy day I'll go for a couple hours and pick up food on the way home?"

"Sounds good, ooo can we have Chinese pretty please?" I ask fluttering my eyelashes and pouting.

"Of course we can, I'll, pick up your usual" he says, gives me a kiss on the cheek and makes his way towards the door.

"Thank you, see you soon" I say as he opens the front door.

"No problem sugar see you soon" and he's gone, well that's me on my own to go over what I need to in peace and quiet.

Deciding to just have a bowl or corn flakes for breakfast I take my bowl into the living room, turning the television on I settle down on the couch, breakfast in lap, papers in hand and start to read.

REQUIREMENTS AND JOB DESCRIPTION FOR THE POSITION OF MR CALLAHANS PERSONAL ASSISTANT.

Working for Mr Callahan is a great opportunity that many wish to fill the position of, congratulations on passing the interview and may your time with the company be a wonderful experience.

JOB DESCRIPTION

You as the personal assistant (PA) to Mr Callahan are to act as his first point of contact with people from both inside and outside the organisation. Tasks will include:

· devising and maintaining office systems, including data management and filing;

· arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

· screening phone calls, enquiries and requests, and handling them when appropriate;

· meeting and greeting visitors at all levels of seniority;

· organising and maintaining diaries and making appointments;

· dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

· taking dictation and minutes;

· carrying out background research and presenting findings;

· producing documents, briefing papers, reports and presentations;

· organising and attending meetings and ensuring the manager is well prepared for meetings;

· Liaising with clients, suppliers and other staff.

In addition to supporting Mr Callahan, his team and departments, you will also have your own personal workload and responsibilities. The scope of the PA's role can be extensive and additional duties may include:

· carrying out specific projects and research;

· responsibility for accounts and budgets;

· taking on some of the manager's responsibilities and working more closely with management;