How to Export Excel Spreadsheets as CSV Files

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A CSV file, or Character Separated Value file, has a unique use on a computer. A CSV file includes plain text information that is separated by some kind of line break. This means that a CSV file includes the text of a document with each word independently separated from the other. While an ordinary user may not be familiar with a use for this function, many programmers use CSV files to move information from one file application to another. For example, perhaps a document is stored as a text document. Then the document needs to be opened in another program so alterations can be performed. However, the new program does not support a text file. This is an instance where a CSV file might be very useful. While the new program might not support a text file, a lot of programs do support a CSV file. This enables for conversion between the two applications which would have previously been impossible.

CSV files are not very challenging to produce but their development does require a lot of tedious activity. One such program capable of creating a CSV file is the Notepad application that comes standard on the Windows OS. To [http://www.hothotsoftware.com/excel-export-to-csv-and-text-from-excel-files_software/ make a CSV file] in Notepad, begin by typing the text that you want to convert to a CSV file. Then, enter a comma between each value that you wish to separate. For instance, if you enter "I use computers" you would divide each word with a comma as such "I, use, computers". The CSV file is able to be stored and opened within a spreadsheet program such as Microsoft Excel. This allows for the ability for the text to be analyzed and organized in any way desired. This includes alphabetizing the list of words or examining how many times a word appears in the document. However, if a file has been generated that is to be analyzed it may be hundreds of pages long. This makes splitting up values by a comma very unrealistic. This process is also reversible from within the Excel program. An Excel file can be stored as a CSV file by specifying such when the spreadsheet is saved.

Fortunately, a short search for 'How to Export to CSV from Excel software' at www.hothotsoftware.com will bring up an incredible program for easy CSV file development. This program enables multiple Excel spreadsheet files to be changed to the [http://www.hothotsoftware.com/excel-export-to-csv-and-text-from-excel-files_software/ CSV format] with only a couple of mouse clicks. Upon opening the program, you will see that the entire program works within a single window, reducing any worries of getting lost or mixed up within the program. At the top of the window is a field that exhibits any files you wish to convert. Directly below this field is a button marked 'Add File(s)' which allows files to be added to the program. There is also the capacity for the software to search for Excel files inside a specified folder. Below this field are several commands to allow for file customization. This includes specifying how the spreadsheet should be saved to CSV. This includes saving all sheets to CSV, each sheet to CSV, each row to CSV, and each column to CSV. Lastly, the very bottom of the window has the control to start the process. Once the program launches it will ask for the name of the output file and then convert your files and show a window when completed.

To find out more about this software please visit http://www.youtube.com/watch?v=G2sgtjOCYOE. Don't be constrained by file types employed within specific programs. Employ this software to [http://www.hothotsoftware.com/excel-export-to-csv-and-text-from-excel-files_software/ manage files quickly] and get more information from your data.

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⏰ Last updated: Feb 19, 2014 ⏰

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