Peachtree Complete Accounting Guide

double-clicking it. 

3 Scroll down and single-click the PO Plain form to print a plain paper  

purchase order. 

If you purchased preprinted forms, you might select the PO PrePrinted  

form. 

4 Select the Print button. The PO Plain filter window appears. 

5 For tutorial purposes, assign the first PO number as 8111. In the Last Date  

for which PO will print field, type 3/27/03 and press e. 

6 Select OK to accept the filter options. 

7 The Print window displays. Confirm the print setup and select OK to print  

purchase orders. 

After the purchase order is printed, a message box displays asking if it  

printed properly. In real life, this is a very important question. When you  

answer Ye s, Peachtree Accounting updates PO numbers and flags the PO  

as printed, so that it will not print again. 

8 Select Yes. 

9 Press q to close the Select a Report window. 

Purchases/Receive Inventory 

In the Purchases/Receive Inventory task, you apply purchase orders to  

purchases or enter direct purchases (invoices you receive from your vendor  

without a PO). 

We have just received a shipment from Arbor Wholesale Suppliers for the  

purchase order we previously entered.Lesson IV-Accounts Payable 

Purchases/Receive Inventory 

97 

1 From the Tasks menu, select Purchases/Receive Inventory.  

Notice the similarities with the Purchase Order window. The only major  

difference is the presence of the Apply to Purchase Order tab and Apply  

to Purchases tab.  

• Apply to Purchase Order: When you select a vendor who has open  

purchase orders, this tab appears, allowing you to select which  

purchase order to receive items against. 

• Apply to Purchases: If you select a vendor with no open purchase  

orders, this tab appears. You can enter a vendor invoice that did not  

originate on a purchase order. In addition, even if you have selected a  

purchase order and received items against it on the Apply to  

Purchase Order tab, you can also select the Apply to Purchases tab to  

enter purchases not included in any open purchase orders. 

2 With the cursor in the Vendor ID field, type ARBOR-01 and press e.  

The cursor moves to the Invoice # field. 

Included in the Arbor Wholesale Suppliers shipment is Invoice 15777,  

dated 3/29/03, responding to our Purchase Order # 8111. They shipped  

us 12 packs of Cilantro Seeds and 12 packs of Pansy Seeds.Tutorials 

Getting Started Guide 

98 

3 

3 Type 15777 and press e. In the date field, type 29 and press e.  

The date should format as Mar 29, 2003. The cursor moves to the  

Waiting on Bill from Vendor field. Since our shipment included the  

invoice, we can skip this field. 

4 Press e five times. The cursor should now be on the Apply to Purchase  

Order tab. 

You should see a drop-down list displaying <No PO Selected>. This  

displays all the current open POs for the particular vendor. 

5 Select the down arrow, and then choose 8111 from the drop-down list. 

You cannot apply more than one open purchase order to an invoice. 

6 Press e twice. The cursor should be on the first transaction line in the  

Received field. We ordered 12 packs of Cilantro Seeds and only received 6.  

The remaining 6 packs have not been received yet. 

7 Enter 6 and press e. The cursor moves to the Description field. 

8 The description has not changed, so press e to move to the Unit Price  

field. 

9 The vendor has reduced the price to $.40 a pack, so enter .40 and press  

e. The Amount field should calculate and display 2.40. 

10 Press e to accept the amount. The cursor moves to the Job field. 

11 Let's skip the Job field for now. Press e to move to the second  

transaction line which displays the Pansy Seeds. 

12 Enter 12 and press e.  

The unit price did not change and remains $.55. That's all we need to  

complete this invoice. The invoice total should display as $9.00.Lesson IV-Accounts Payable 

Purchases/Receive Inventory 

99 

Discount Information 

We began this lesson by changing the payment terms for Arbor  

Wholesale Suppliers. Let's check the discount information for the  

purchase invoice we just entered. 

13 Select the arrow button to the right of the Terms. This information is just  

below the Ship To address. 

The Date Due is the date by which the invoice should be paid. The  

Discount Amount is the invoice total multiplied by the discount  

percentage you entered in the Maintain Vendor record. The discount  

date is the date by which we must pay to receive the purchase discount.