3 Scroll down and single-click the PO Plain form to print a plain paper
If you purchased preprinted forms, you might select the PO PrePrinted
4 Select the Print button. The PO Plain filter window appears.
5 For tutorial purposes, assign the first PO number as 8111. In the Last Date
for which PO will print field, type 3/27/03 and press e.
6 Select OK to accept the filter options.
7 The Print window displays. Confirm the print setup and select OK to print
After the purchase order is printed, a message box displays asking if it
printed properly. In real life, this is a very important question. When you
answer Ye s, Peachtree Accounting updates PO numbers and flags the PO
as printed, so that it will not print again.
8 Select Yes.
9 Press q to close the Select a Report window.
In the Purchases/Receive Inventory task, you apply purchase orders to
purchases or enter direct purchases (invoices you receive from your vendor
without a PO).
We have just received a shipment from Arbor Wholesale Suppliers for the
purchase order we previously entered.Lesson IV-Accounts Payable
1 From the Tasks menu, select Purchases/Receive Inventory.
Notice the similarities with the Purchase Order window. The only major
difference is the presence of the Apply to Purchase Order tab and Apply
to Purchases tab.
• Apply to Purchase Order: When you select a vendor who has open
purchase orders, this tab appears, allowing you to select which
purchase order to receive items against.
• Apply to Purchases: If you select a vendor with no open purchase
orders, this tab appears. You can enter a vendor invoice that did not
originate on a purchase order. In addition, even if you have selected a
purchase order and received items against it on the Apply to
Purchase Order tab, you can also select the Apply to Purchases tab to
enter purchases not included in any open purchase orders.
2 With the cursor in the Vendor ID field, type ARBOR-01 and press e.
The cursor moves to the Invoice # field.
Included in the Arbor Wholesale Suppliers shipment is Invoice 15777,
dated 3/29/03, responding to our Purchase Order # 8111. They shipped
us 12 packs of Cilantro Seeds and 12 packs of Pansy Seeds.Tutorials
Getting Started Guide
3 Type 15777 and press e. In the date field, type 29 and press e.
The date should format as Mar 29, 2003. The cursor moves to the
Waiting on Bill from Vendor field. Since our shipment included the
invoice, we can skip this field.
4 Press e five times. The cursor should now be on the Apply to Purchase
You should see a drop-down list displaying <No PO Selected>. This
displays all the current open POs for the particular vendor.
5 Select the down arrow, and then choose 8111 from the drop-down list.
You cannot apply more than one open purchase order to an invoice.
6 Press e twice. The cursor should be on the first transaction line in the
Received field. We ordered 12 packs of Cilantro Seeds and only received 6.
The remaining 6 packs have not been received yet.
7 Enter 6 and press e. The cursor moves to the Description field.
8 The description has not changed, so press e to move to the Unit Price
9 The vendor has reduced the price to $.40 a pack, so enter .40 and press
e. The Amount field should calculate and display 2.40.
10 Press e to accept the amount. The cursor moves to the Job field.
11 Let's skip the Job field for now. Press e to move to the second
transaction line which displays the Pansy Seeds.
12 Enter 12 and press e.
The unit price did not change and remains $.55. That's all we need to
complete this invoice. The invoice total should display as $9.00.Lesson IV-Accounts Payable
We began this lesson by changing the payment terms for Arbor
Wholesale Suppliers. Let's check the discount information for the
purchase invoice we just entered.
13 Select the arrow button to the right of the Terms. This information is just
below the Ship To address.
The Date Due is the date by which the invoice should be paid. The
Discount Amount is the invoice total multiplied by the discount
percentage you entered in the Maintain Vendor record. The discount
date is the date by which we must pay to receive the purchase discount.